Working fields with my Export Fields add-in. Hopelessly lost when transcribing the above construction into actualįields, I have also copied and pasted the construction as text,īelow, which can be pasted into your document and then converted to In the data file this may be stored as a single number Take the example of the number 3456 7123 0987 7652, assembled as fourīlocks of four digits, as used for example for credit and debitĬards. This can cause problems when serial numbersĬontain more than 14 digits and the last digits are rather important! Word's formatting switches can handle numbers up to 14 digits after Number fields (For negative numbers in calculations, see It is still possible to revert to the old way of doing things. Word is now expected to provide the formatting. Microsoft changed the way office programs are connectedįor the purposes of mail merging with Office 2002 and this change was maintained Use macro code to update all the fields in the document. Here is an example: ItemĪs Word processes each record of the data source, the value of the OldCat data field is the same as the contents of the Category data field in the previous record.The F9 key will update the field content to reflect the changes, or you could
One possible workaround to this shortcoming-if you are using an Excel worksheet as your data source-is to simply copy the controlling field (column) to another column, and then offset it by one row. It would be very nice to compare the contents of a data field in the current record with the contents of the same data field in the previous record, but Word will unfortunately not allow it. You cannot use Word's conditional mail-merge fields to compare values in any record other than the current one. Use this field when you want to compare the contents of a data field to a value, and then ignore the current data record if the comparison is true. Use this field if you want to compare the contents of a data field to a value, and then jump to the next record if the comparison is true. This field is equivalent to the construct of the same name used in many programming languages. Use this field if you want to do a comparison between a data field and a value, and then take some action based on the comparison. The three fields you can use for conditional processing are as follows: These types of fields can be easily inserted by clicking on the Insert Word Field drop-down list on the Mail Merge toolbar.
Word also includes special fields that allow you to conditionally control how Word does the merging. When using Word's mail merge feature, you are not limited to using only the actual data fields when putting together your merge document.
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